Adaface provides granular control over how a company can manage their recruitment team's access to various actions in Adaface. Each user is assigned a role which is a collection of permissions that are defined to indicate the actions that can be performed by the holder. For example, to edit a test, you must be either a Super Admin or Tests Admin.
Here's an overview of what roles you can assign to team members and what permissions they contain:
Super Admin
Super admins are the key Adaface dashboard managers. They have permissions of all other users along with few permissions only Super Admins posses. Here's the list of permissions exclusive to Super Admins
View/ Edit subscription
Invite new users
Resend invites to new users
Change roles of existing users
Deactivate/ Activate existing users
Delete existing users
View/ Setup integrations
View audit logs
Delete data
Tests Admin
Tests admins hold permissions of Candidates Admins along with few exclusive permissions. Here's the list of permissions exclusive only to Tests Admin (and Super Admin)
Edit test proctoring setting
Edit test video proctoring setting
Edit test timeboxing setting
Edit test graders
Edit test threshold
Edit test one-links
Candidates Admin
Candidates Admin holds permissions to manage candidates pipeline. Here's the list of actions they can perform (Super Admins and Tests Admins hold these permissions as well)
Invite new candidates
Resend candidate invites
Cancel candidate invites
Expire candidate invites
Shortlist candidate
Archive candidate
Send reminder emails
Send rejection/ shortlist emails
View scorecard
View/ Sort/ Filter/ Export candidates list
View tests
View test questions
View test settings
Try test
View test library
Request new tests
View team
View credits usage
Note that not all permissions are enabled for your account by default. Permissions/ Features are enabled based on the plan you subscribe to. For ex: Video proctoring/ Audit logs is an enterprise only feature. Only those accounts with these enabled will have those permissions under Tests/ Super Admins. You can reach out to us at deepti@adaface.com for any queries. Check our full list of features here.
To change the roles for your existing team members
You must be a Super Admin for your company dashboard
Visit "Team" page in your Adaface dashboard to make the changes
Click on "User cog" icon in the "Actions" Column for the user you want to make changes to.
You can click on "Make Candidates Admin" or "Make Super Admin" or "Make Tests Admin" to change the permissions.
To add a new team member
You must be a Super Admin for your company dashboard
Visit "Team" page in your Adaface dashboard to make the changes
Enter the team member name and email in the form
Select your internal team name
Select the role/ permissions you want to assign
Click "Send invite"
To deactivate an existing user or activate previously deactivated users
You must be a Super Admin for your company dashboard
Visit "Team" page in your Adaface dashboard to make the changes
Click on "User cog" icon under "Actions" column
Click on "Deactivate User" or "Activate user"
To delete an existing user
You must be a Super Admin for your company dashboard
Visit "Team" page in your Adaface dashboard to make the changes
Click on "User cog" icon under "Actions" column of respective user
Click "Delete user"
Note that deactivated users cannot log into your company dashboard until you activate them again. Deleting users is a permanent action and you cannot activate their access again. You have to invite them to the team like a new user.
Please do not hesitate to contact us for any questions/ concerns :)